Facility Rental

Policies:

• Library Community Rooms are maintained primarily for use by the library to accomplish its mission. If the Community Room is not scheduled for a library related function, members of the public may apply to reserve the room. Each event request is considered on an individual basis according to the overall number of pending requests, staffing implications, and library priorities.

• The library provides meeting rooms for members of the public on an equitable basis regardless of beliefs or affiliations or groups requesting the room.

• All groups must complete an application for Community Room use. 

• Permission to use the Community Room in the library in no way constitutes an endorsement by the Library or its Board of beliefs of the organization or individual using the space. No advertisement or announcement implying such endorsement are permitted.

• The library may deny the use of a meeting room to an applicant or terminate use of the Community Room if then the Library's opinion:

  • The purpose of the meeting or activity is illegal or potentially hazardous​.

  • The Meeting presents health or security risks.

  • The conduct of the meeting interferes with the functioning of the library.

  • The applicant has not provided satisfactory adult sponsorship and supervision.

  • The applicant has failed to comply with room and other library regulations.

  • If there were issues or complaints form past events of additional clean-up costs were not resolved.​

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General Rules:

• Person Responsible (person listed on request and who signed the rental agreement)

  • The adult applicant, over 21 years of age, must be the person in charge of the group and must accept responsibility for the group. The adult applicant must be present at all times.

  • Is responsible for set-up and clean-up of the space. This includes garbage removal.

  • Will be responsible for the cost of any damage or clean-up that requires special cleaning products or professional services.

• Illegal gaming is prohibited.

• No alcohol or tobacco products may be used on the premises.

• Group activities, which may damage the room or cause excessive wear, will not be permitted. Groups will be restricted to the areas specifically requested.

• Nothing, including tape, may be affixed to the walls or ceilings.

• Food and/or catered events are welcomed. Provide your own towels and paper products.

• In the event a room key provided to the responsible party is lost, the responsible party will be held liable for the expense of a lock replacement.

• The Library will not be responsible for any injuries, loss or theft.

 

 

Reservations:

• Library events are given preference and other reservations are on a first-come, first served basis. Reservations are not guaranteed until payment for room rental is received.

• Meeting room reservations must be made at least one week in advance. The library will use its best efforts to accommodate requests made with less than one week in advance.

• Rental rates are subject to change at the discretion of the Library Director and/or the Board of Trustees.

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Cancellations:

• Room reservations are non-refundable.

• If a room reservation is cancelled within a weeks or more notice, room credit will be given to be used within the calendar year.

• The library reserves the right to cancel reservations. Room credit with no end date of expiration will be issued if this were to occur.

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Features:

• The Library has approximately 21 tables and 140 chairs. This is subject to change.

• The entire room, with tables and chairs, holds approximately 100 people and approximately 140 with just chairs.

• Wireless internet is available.

• TV/AV equipment is available at the discretion of the Library Director.

• One side of the room includes a kitchenette with microwave and refrigerator. Make sure to either book the blue side or the full room if you need these items.